POSITION: Administrative Assistant

SUPERVISOR: Co-CEO

TYPE: FLSA exempt, full-time

SALARY: $50,000/year

JOB SCHEDULE ANDLOCATION: Delta staff are able to set flexible work hours and locations, including working from home or in our downtown Albuquerque office. Candidates will be expected to work on office projects and attend meetings in our office 2-3 times per week and may also be asked to support in-person, out-of-office meetings, conferences, and events. Please be aware that mandatory meetings, conferences, and events sometimes require evening and/or weekend work, which can be offset by time off after an event. 

ABOUT DELTA MANAGEMENT GROUP: Delta Management Group is a professional association and nonprofit management company with the mission to help our clients thrive. We take on the day-to-day operations and administrative work to allow our clients to focus on what matters most - their mission. In some instances, we lead all aspects of a client’s work - acting as executive directors, program managers, and/or administrative assistants. In these situations, we truly become our client, working with them on their mission, ensuring the organization’s stability, growth, and positive change. We strive to deepen the impact of our clients in their community. In other cases, we take on aspects of an organization’s work to help increase the capacity of their current staff and/or board of directors. This may mean leading a client’s event planning and meeting management, day-to-day administrative services, financial management, and board management.

THE ADMINISTRATIVE ASSISTANT’S ROLE AT DELTA MANAGEMENT GROUP: Administrative Assistants are entry-level decision-makers whose duties include, but are not limited to, document filing and organization, email and phone communications, completing mailing and printing projects, data entry and database management, calendar management, basic website maintenance, marketing and outreach tasks, and help with special projects. Administrative Assistants work as part of a team of Delta staff members to ensure excellent services are provided to our clients. Administrative Assistants report to Program Managers, Account Executives, and Delta Leadership who are responsible for the oversight and implementation of both Delta’s and our clients’ day-to-day operations and management. 

Please see Job Description below for a full overview of position responsibilities.

WHAT YOUR FIRST SIX MONTHS MAY LOOK LIKE: In the first six months, this position will split their time 50/50 between one healthcare-related client and Delta’s office management/general operations. For the healthcare-related client, the Administrative Assistant will support the client’s Executive Director in the day-to-day management of the client, including filing and file management, conducting initial reviews of purchase requests and expense reports, note taking, and managing client calendars. For Delta, the Administrative Assistant will support the Co-CEO in basic office management, including checking and distributing mail for all clients, conducting regular inventory, ordering supplies, and managing regular office vendors. This position may also support basic Delta operations tasks, including file management.

BENEFITS: Benefits include health (BCBS - we pay up to 50% of premiums for employee and family), dental (Delta Dental), vision (Principal), life and disability insurance (Principal); access to a 401K plan with a match; and generous paid-time-off.

HOW TO APPLY: To be considered for this position, please send a resume and cover letter with the email subject “Delta Admin Assistant” to Alex Bazan and Jill Riester Sterling, Co-CEOs, at info@deltanewmexico.com. Be sure and attach your documents as PDFs. Questions should be sent to info@deltanewmexico.com; no phone calls, please.

COVER LETTERS: While resumes are a useful tool for listing relevant work experience, we feel they are not as effective at communicating applicants’ personalities and creating connections between previous work and the advertised position. We ask for cover letters because we know there is more to an applicant’s experience than what can easily be shared on a resume. Additionally, all of the positions at Delta require daily written communication and a cover letter can be used as a writing sample for this position.

It is not our intention to make our hiring process onerous for candidates. Cover letters are not expected to be more than one page in length.

PROJECTED TIMELINE:
This timeline is an estimate and may be adjusted as necessary. We will do our best to keep applicants updated with any delays or changes.

September 1, 2026
Job Announcement opens

September 10, 2026
Virtual interviews begin, candidates not moving forward are notified by email

September 28, 2026
In-person interviews* begin, candidates not moving forward are notified by email

October 14, 2026
Hiring decision made, candidates not selected are notified by email

November 16, 2026
Ideal start date (negotiable)

*We will make virtual or hybrid options available as needed and appropriate.

Applications will be accepted on a rolling basis throughout the hiring process.

Delta Management Group is proud to be an Equal Employment Opportunity company. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other characteristics. In order to build the strongest possible workforce, Delta actively seeks applicants of varying life experiences, cultures, identities, geographic, and racial/ethnic backgrounds. Delta is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Alex Bazan or Jill Riester Sterling at info@deltanewmexico.com or (505) 565-5832.

JOB DESCRIPTION - Administrative Assistant

CORE RESPONSIBILITIES
We know that not all applicants will have experience with every core responsibility listed here, and we urge you to apply even if you feel you might need additional training or support on any aspect of this position. At Delta, our team approach means we all learn from each other in a collaborative working environment, and we value both past experience and future potential.

Administrative and Special Project Support

• Support phone and email communications for Delta and assigned client(s) 

• Complete large-scale mailing and printing projects 

• Process client mail, including checking mail at least twice per week, scanning mail, and emailing scanned mail to the appropriate staff/client

• Collect, scan, process, and deposit checks for clients and Delta 

• Various administrative tasks, including filing, printing, and mail processing 

• Assist with board and other meeting management, including managing calendar invitations, sending reminder emails, and taking minutes when necessary

• Support the development and implementation of internal processes and procedures for assigned client(s) and Delta Management Group

• Support day-to-day operations for assigned client(s), including processing forms and payments, making approved purchases, and creating assigned documents

• Conduct assigned research projects

• Assist in event preparation, including managing event registrations and booking travel

• Exercise discretion and independent judgment in managing projects for client deliverables

Database and Website Management

• Client and Delta calendar management

• Tracking, updating, and validating data in spreadsheets 

• Assist with basic website maintenance and management, using client membership databases and outreach platforms 

Office Management

• Working with Co-CEO, support the management of Delta Management Group’s Albuquerque office, including managing general office organization and maintenance

• Maintain office supplies, which includes conducting regular office inventory checks and purchasing pre-approved supply orders

• Support the management, inventory, and assessment of Delta Management Group technology, including maintaining technology management systems like the Tech Check-Out Spreadsheet

• Act as the primary point of contact for select vendors and provide support for vendor management, including maintaining water delivery and shredding calendars and ensuring deliveries and pick ups are conducted in a timely manner

• Attend annual fire safety meetings, as required by property management, and present key information and lessons learned to Delta staff

Client Relations and Outreach

• Support client relations, including the development and distribution of thank you gifts, holiday cards, etc.

• Support outreach and marketing efforts, including developing and ordering marketing materials (flyers, cards, give aways, etc.), attending marking events as assigned, and maintaining client prospect list

Please note that the core responsibilities described above are not a comprehensive list and that additional tasks may be assigned to the employee from time to time, or the scope of the job may change as necessitated by business demands.

WHAT YOU BRING

• A commitment to Delta’s mission to help professional associations and nonprofit organizations thrive 

• Enthusiasm for Delta’s remote-first* work environment and collaborative team approach 

*Delta Management Group is a remote-first workplace, meaning that employees are empowered to work in the environment that works best for them, whether that is working remotely or in the office. Please note that while no position at Delta is fully in person, this position will require in-person work 2-3 times per week. 

• Flexibility to adapt as clients and projects come and go

• Project management or high-level administrative assistant experience 

• Compassion and support for all of Delta’s clients, many of whom serve marginalized and underrepresented populations

WHAT WE PROVIDE

• A workplace centered around kindness and compassion - a safe and supportive environment for learning and growth

• An opportunity to work with amazing organizations

• A place where staff are trusted and empowered

• A work culture that encourages remote work and offers in-person collaboration

• Opportunities for leadership and training

• Employee-managed paid time off (also known as unlimited PTO) and leaders who welcome and encourage its use

• Flexible working hours and locations

• Extended leave options, including parental and medical